How to Write a Proclamation for Chamber of Commerce Week
A proclamation is an official way for local government leaders to make an announcement. Although there are a few steps involved, overall it’s a very easy thing to accomplish – particularly if your Chamber drafts the proclamation for your leader(s).
The 4-Step Process
1. Write: Outline what you would like the proclamation to say.
2. Contact: Contact your Mayor, Governor, or other local government official’s office to request the proclamation.
3. Sign: Meet with the official for the signing of the proclamation and a photo.
4. Promote: Post the photo on social media and send a press release to the local newspaper.
Start with a basic title, which explains the proclamation.
Write Reasoning Statements
Identify the reasons behind your proclamation. Keep it straightforward and simple. Start each statement with "Whereas," followed by the reason.
Write The Proclamation Statement
Explain what you are proclaiming, based on the above-listed reasons. Start the sentence with "Now, therefore" and be sure to include the author’s name, position, organization, location, and the date. This statement should be written in the first person.
Add A Personal Invitation
Underneath proclamation statement, personally invite readers to support and participate in the your proclamation.
Sign And Date The Document
If your organization has an official seal, include it as well.
Anytown, USA Chamber of Commerce Week Proclamation
WHEREAS, local business is integral to the growth and longevity of a community, and
WHEREAS, the strength of local business is dependent on the support of the community, and
WHEREAS, the Anytown Chamber of Commerce is partners with both the community and local businesses of Anytown, and
WHEREAS, the Anytown Chamber of Commerce tirelessly promotes and supports Anytown;
NOW, THEREFORE, be it resolved that I, [John Doe, Mayor of Anytown], do hereby proclaim September 12-16, 2016, Chamber of Commerce Week throughout Anytown, USA.
I encourage all businesses and community members to take advantage of the resources available from the Anytown Chamber and to celebrate the Anytown Chamber for their contributions.
Official Signature and Seal
IN WITNESS WHEREOF I hereunto set my hand and cause the Seal of Anytown to be herein affixed.
Source: American Library Association